GDPR Compliance Statement

Our Commitment to Data Protection

harbor-savanna is committed to protecting the privacy and security of your personal data in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws.

Legal Basis for Processing

We process personal data only when we have a legal basis to do so. The legal bases we rely on include:

• Consent: When you have given explicit consent for us to process your personal data for specific purposes
• Contract: When processing is necessary to fulfill a contract with you or take steps at your request before entering into a contract
• Legal obligation: When we must process your data to comply with legal requirements
• Legitimate interests: When processing is necessary for our legitimate business interests, provided these do not override your rights and freedoms

Your GDPR Rights

Under the GDPR, you have the following rights regarding your personal data:

Right to Access

You have the right to request access to the personal data we hold about you and receive a copy of that information.

Right to Rectification

You have the right to request correction of inaccurate or incomplete personal data we hold about you.

Right to Erasure

You have the right to request deletion of your personal data in certain circumstances, such as when the data is no longer necessary for the purposes for which it was collected.

Right to Restriction of Processing

You have the right to request that we restrict the processing of your personal data in certain situations.

Right to Data Portability

You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.

Right to Object

You have the right to object to our processing of your personal data based on legitimate interests or for direct marketing purposes.

Right to Withdraw Consent

Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.

Right to Lodge a Complaint

You have the right to lodge a complaint with a supervisory authority if you believe our processing of your personal data violates data protection laws.

How to Exercise Your Rights

To exercise any of your GDPR rights, please contact us at [email protected]. We will respond to your request within one month of receipt, though this period may be extended by two additional months in complex cases.

When submitting a request, please provide sufficient information to allow us to verify your identity and locate your data within our systems.

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including any legal, accounting, or reporting requirements. When personal data is no longer needed, we securely delete or anonymize it.

International Data Transfers

If we transfer your personal data outside of Canada or the European Economic Area, we ensure appropriate safeguards are in place to protect your data in accordance with GDPR requirements. These safeguards may include standard contractual clauses or transfers to countries with adequacy decisions.

Automated Decision-Making

We do not use automated decision-making or profiling that produces legal effects or similarly significantly affects you.

Data Security Measures

We implement appropriate technical and organizational security measures to protect personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication procedures
• Employee training on data protection practices

Data Breach Notification

In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify you and the relevant supervisory authority without undue delay and, where feasible, within 72 hours of becoming aware of the breach.

Contact Information

For questions about our GDPR compliance or to exercise your rights, please contact us at:

[email protected]